Woodlands Golf Society Constitution
1. Name
(a) The name shall be Woodlands Golf Society
2. Object
(a) The object of the Society shall be to provide facilities for playing the game of golf.
(b) All games shall be played to the rules as approved by The Royal and Ancient Golf Club of St. Andrews, with such local rules as apply at the Golf Club where the game is played and also in accordance with local rules and etiquette which the Society Committee may consider necessary to introduce.
3. Officers
(a) The officers of the Society shall be a Men's Captain, Lady Captain, Men's Vice Captain, Lady Vice Captain, Secretary, Treasurer, Handicap Secretary, and Competition Secretary.
Such appointments shall be honorary and an individual may hold not more than two of the above appointments.
(b) The officers shall be proposed, seconded and elected, by ballot if need be at the Annual General Meeting.
(c) The appointments shall be until the next annual general meeting when the officers shall retire but be eligible for re-election.
4. General Committee
(a) The Society General Committee shall consist of the officers and not more than three other members of the Society to be elected.
(b) Five members of the General Committee shall form a quorum.
5. Election of General Committee
(a) Members of the General Committee shall be elected at the Annual General Meeting .
(b) Members shall be nominated for the General Committee by any two members.
(c) If the numbers of nominations exceeds the number of vacancies on the committee, election shall be by ballot
(d) Each member present at the AGM shall be entitled to vote for any number of candidates not exceeding the number of vacancies
6. Casual Vacancy on the General Committee
(a) Any vacancy occurring on the General Committee during the year may be filled by the General committee selecting it’s own members or by co-opting from members of the Society.
7. Duties of Secretary
(a) The Secretary shall be responsible for the correspondence and maintaining the documents of the Society.
(b) He shall convene meetings and keep minutes of all proceedings in General Committee and at the Annual General Meeting.
(c) He shall produce such minutes for inspection by any member of the Society upon request.
8. Duties of Treasurer
(a) The Treasurer shall be responsible for the financial accounts of the Society .
(b) He shall prepare and present at the Annual General Meeting a Statement of Accounts sheet made up to the final fixture of the season.
9. Duties of Handicap Secretary
(a) He shall maintain an up to date list of all current handicaps and revisions.
10. Duties of Competition Secretary
(a) He shall collect names of all members wishing to attend Society fixtures, and organize the playing format for all fixtures including Singles Matchplay.
11. Sub -Committee's
(a) The General Committee may if they so decide, form Sub-Committees as necessary.
12. Subscriptions
(a) Subscriptions for membership shall be decided by members at an Annual General Meeting.
(b) Members may resign from the Society at any time by notifying any member of the General Committee in writing.
(c) Any member leaving the Society during the playing season will be required to pay their subscriptions until the end of that year.
13. Expulsion of Members
(a) A member may be expelled from the Society for conduct, which in the opinion of the General Committee, may be injurious to the interests of the Society
(b) Misconduct together with the facts shall firstly be reported to the Secretary, who will communicate with the member concerned for an explanation.
(c) If a satisfactory explanation is not available and the member does not resign from the Society, then the Secretary shall call a General Committee Meeting and with the facts and evidence available will have the power to expel the member if a two thirds majority of the General committee members present at the meeting so decide.
14. Meetings
(a) The Annual General Meeting of the Society shall be held every year before the end of November each year.
(b) Extraordinary General meetings of the Society may be called by the General Committee or by a request signed by 50% of the Society members
. (c) General Committee Meetings shall be held as and when considered necessary by that Committee
15. Quorum
(a) The quorum for an Annual General Meeting and an Extraordinary General Meeting shall be 25% of Society members.
(b) The quorum for a General Committee Meeting - see Rule 4 (b).
16. Chairperson
(a) At all General Meetings of the Society the Men's Captain shall be the Chairperson.
(b) In the absence of the Men's Captain, a member selected by the General Committee shall act as Chairperson.
17. Resolutions and Amendments
(a) Any Member wishing to move a resolution including amendments to the rules may do so at the Annual General Meeting .
(b) It shall be necessary to give 10 days notice before the Annual General Meeting for proposals to amend these rules.
18. Compliance with the Rules
(a) All members of the Society are requested to make themselves familiar with this Constitution and with the Rules of the Golf Society.
19. Interpretation of Rules
The General Committee shall have the power to interpret the rules of the Society and for deciding all disputes relating to the affairs of the Society.
20. Misc Rules
(a) Membership of the Society will be limited. The Maximum number of Members allowed will be decided by the General Committee.
(b) Any member, who fails to pay his subscription before the Second Outing in any year, shall cease to be a member of the society.
(c) It is the obligation of each and every member to practice correct golf etiquette at all times.
(d) No member shall hold any other member responsible for any loss or injury while participating in any of Woodlands Golf Society activities.
